Alcatel 4034 Manual do Utilizador

Alcatel 4034 UserGUIDEThe Alcatel 4400 PABX System provides you with anextensive range of features that will contribute tobetter efficiency around the

11 Alcatel User Guide 4400/4034Next to view the next possible nameCall to call the displayed namePrev to view the previous nameCancel to cancel the op

Alcatel User Guide 4400/4034 12Dialling a Personal MemoryNumberTo call a number programmed in the personal memory eitherpress the soft key under the a

13 Alcatel User Guide 4400/4034Leaving an Automatic CallBackIf the extension being called is busy, you may ask to becalled back as soon as they are fr

Alcatel User Guide 4400/4034 14MailCallBkThe first person to be called back will be displayed. Tocall them back:RecallTo Wait on anExtensionIf the ex

15 Alcatel User Guide 4400/4034Intrusion on a BusyExtensionIf you are trying to reach an internal extension that isbusy, and you and the called extens

Alcatel User Guide 4400/4034 16Making an EnquiryCallWhile you are on a call you may call a second person tomake an enquiry.number of 2nd person (this

17 Alcatel User Guide 4400/4034Making a Back and Forth (Broker) EnquiryCallDuring an enquiry call you may talk alternately with eachparty. The displa

Alcatel User Guide 4400/4034 18Making a ConferenceCallThis feature allows three people to be in conversationsimultaneously. Call the first party, the

19 Alcatel User Guide 4400/4034Receiving aCallEither lift the handset or take the call in ‘hands free’mode:HandsfreeCallParkingCall parking allows you

Alcatel User Guide 4400/4034 20Call PickUpTo pick up a call that is ringing on another extension:#6+ extension number that isringingTo pick up a call

1 Alcatel User Guide 4400/4034Feature codesMain feature codesFunction Default CodePage No.Voice mail access **Outside line 0 7Operator 9 7System memor

21 Alcatel User Guide 4400/4034ForwardingCallsIf you will be absent from your extension you mayredirect callers to another extension.To place an immed

Alcatel User Guide 4400/4034 22“ Follow Me”ForwardingIf you are not at your own extension you can forward yourcalls to your current extension. Any ex

Alcatel User Guide 4400/4034 24Appointment ReminderThis feature allows you to programme your extension toring at a specified time, as a reminder. To

25 Alcatel User Guide 4400/4034You will still receive your own calls.To re-enter the hunting group:✴✴✴✴4Padlocking/Unlocking yourExtensionThis prevent

Alcatel User Guide 4400/4034 26You may re-enter at a later time.To transfer an outside party into the conference,follow the above procedure then hang

27 Alcatel User Guide 4400/4034If the feature is accepted, it will be displayed asfollows:DO NOT DISTURBTo cancel Do Not Disturb:✴✴✴✴05☞

Alcatel User Guide 4400/4034 28DTMF tones may be sent during a call for using homebanking services or to gain remote access to an answeringmachine, et

29 Alcatel User Guide 4400/4034Sending TextMailYou may send a written message (up to 127 characters) toanother extension with a similar type telephone

Alcatel User Guide 4400/4034 30Next to scroll throughthe listPrev to see prev.messageApplyto send themessageBack to returnReading TextMailIf you have

31 Alcatel User Guide 4400/4034Back will return you to the previous menu;Next will display the next message (this willonly be displayed ifthere is mor

Alcatel User Guide 4400/4034 2 GeneraldescriptionYour Alcatel 4034 extension is made up of 5 distinctzones:The fixed keys - By using one of these keys

Alcatel User Guide 4400/4034 32Leaving an Absent TextMessageIf you are away from your extension, you may leave amessage which will be sent to the disp

33 Alcatel User Guide 4400/4034To cancel your absence text message:Mail TextTxt>OfDe-act☞ ☞☞ ☞

Alcatel User Guide 4400/4034 34Making an IntercomIntrusionIf there is no reply on an internal extension, providedyou have permission, you may make an

35 Alcatel User Guide 4400/4034By customising your Alcatel 4400 extension you mayadapt specific functions to suit your daily needs.Programming the key

Alcatel User Guide 4400/4034 36Programming the MelodyProgMelodyOr choose the desired tune as follows:LS (successively)To adjust the sound level:LS+

37 Alcatel User Guide 4400/4034Programming the KeysYou may select one of the 45 available soft keys or oneof the programmable keys with an icon. Thes

Alcatel User Guide 4400/4034 38Function KeysTo enter programming mode:ProgThen to begin programming the keys:KeysSelect the key to be programmed.Servc

39 Alcatel User Guide 4400/4034The following lists provide details of the featuresavailable.Group 1 - Forwarding services:Immed➧: unconditional call f

Alcatel User Guide 4400/4034 40Group 6 - Appointment reminder:Temp: set temporary appointment;TempOf: cancel appointment reminder.Group 7 - Diverse se

41 Alcatel User Guide 4400/4034To adjust the contrast on your display, choose from thefour available levels.

Alcatel User Guide 4400/4034 4The programmable keysYour extension has 19 keys with icons which areprogrammable either by you or by the installer. The

Alcatel User Guide 4400/4034 42Programming the PasswordProgPasswdThen enter your current password (the default value is0000).The display will ask you

43 Alcatel User Guide 4400/4034Programming the IntercomListProg←→IntcomThe intercom list is a list of up to ten users who mayaccess your extension in

Alcatel User Guide 4400/4034 44Programming the Language←→LangYou may now alter the language of the display by pressingthe soft key for one of the foll

45 Alcatel User Guide 4400/4034This test makes it possible to check the functioning ofthe display, the icons, the LED’s and the ringing of theextensio

Alcatel User Guide 4400/4034 46To answer another line:the flashingline key.The first call is automatically held. To return to thefirst call:the appro

47 Alcatel User Guide 4400/4034• Official secretary absent,litoverflow secretary present.• Official secretary absent,there is noflashingoverflow sec

Alcatel User Guide 4400/4034 48Screening KeysThese keys allow you to use a screening feature on yourincoming calls. Each of the keys is linked to a l

49 Alcatel User Guide 4400/4034If you work with several secretaries, after selecting thescreening key, press the appropriate Secretary key. Toconfirm

Alcatel User Guide 4400/4034 50Exec MailThis feature allows your secretary to send a short mailmessage directly onto your display. A message may bese

51 Alcatel User Guide 4400/4034ScreeningSupervisionIf your extension has a Supervision key, you maysupervise the call being screened once it rings on

Alcatel User Guide 4400/4034 6The displayYour Alcatel 4034 extension has a 2 line display, whichacts as your permanent guide.Each of the two lines on

Alcatel User Guide 4400/4034 52BypressingSecrt➙you may elect to send your number to thedistantparty. By pressing the same keyit changes toSecrt which

53 Alcatel User Guide 4400/4034SecretaryExtensionIn addition to the standard features available on yourAlcatel 4400 extension, you will have certain e

Alcatel User Guide 4400/4034 54Exec Mail KeyThis feature allows you to send a message (which ispredefined or to be completed) directly onto the displa

55 Alcatel User Guide 4400/4034Screened CallsIf your manager has activated a screening key, you willreceive certain calls. A call initially destined

Alcatel User Guide 4400/4034 56Absent keyThis key allows you to advise the manager of yourabsence.The icon associated with the Absent key signal asfol

57 Alcatel User Guide 4400/4034Overflow SecretaryExtensionIn manager/secretary configuration there may be an“ overflow secretary” . When the Absent k

Alcatel User Guide 4400/4034 58If the “ overflow secretary” feature is not activated,the Manager key may be used to call the Manager directly(as a pe

59 Alcatel User Guide 4400/4034Absent secretary keyThis key allows you to indicate your absence to yourmanager.The icons associated with this key sign

Alcatel User Guide 4400/4034 60GlossaryAccount codeA specified code which may be entered when making anexternal call, so that calls may be charged to

61 Alcatel User Guide 4400/4034Conference callThis allows three callers to carry out a conversationtogether.DTMFDual Tone Multi Frequency - a method o

7 Alcatel User Guide 4400/4034Voice guides help you select and carry out functions.Any feature request is followed by the confirmation voiceprompt.

Alcatel User Guide 4400/4034 62IntrusionIf an extension or line is busy you may be authorised tointrude on that extension, in order to contact the per

63 Alcatel User Guide 4400/4034Glossary(cont.)Personal codeA code which is used when accessing advanced features.RedialTo call again the last external

Alcatel User Guide 4400/4034 64NotesThe information contained in this Guide was complete andaccurate at the time of printing. The product covered byt

65 Alcatel User Guide 4400/4034

Alcatel User Guide 4400/4034 8Telephone layout3Mail LS +LS -H andsfreeISD N serv. MuteLSRedialStore/Red.2121. The fixed keys 2. The icons

9 Alcatel User Guide 4400/4034Making an ExternalCall0+ External NumberAlternatively, instead of 0, you can press a line key foran outside line (if you

Alcatel User Guide 4400/4034 10Calling by NameThis feature allows you to search for the number of aninternal user by typing in at least 2 characters o